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School Board Policies

Click the links below to see the school board policies in PDF format.

100 Education Philosophy | Download 100 series policies

100 Legal Status of the School District
101 Educational Philosophy of the School District
102 Equal Educational Opportunity
     102.E1 Annual Notice of Nondiscrimination
     102.E2 Continuous Notice of Nondiscrimination
     102.E3 Notice of Section 504 Student and Parental Rights
     102.E4 Complaint Form
     102.E5 Witness Disclosure Form
     102.E6 Disposition of Complaint Form
     102.R1 Grievance Procedure
103 Long-Range Needs Assessment
     103.R1 Long-Range Needs Assessment
104 Anti-Bullying/Anti-Harassment
     104.E1 Anti-Bullying/Anti-Harassment Complaint Form
     104.E2 Witness Disclosure Form
     104.E3 Anti-Bullying/Anti-Harassment Disposition of Complaint Form
     104.R1 Anti-Bullying/Anti-Harassment Investigation Procedures

200 Board of Directors | Download 200 series policies

LEGAL STATUS OF THE BOARD OF DIRECTORS
            200.1 ORGANIZATION OF THE BOARD OF DIRECTORS                 
            200.1R1 ORGANIZATIONAL MEETING PROCEDURES         
            200.2 POWERS OF THE BOARD OF DIRECTORS                     
            200.3 RESPONSIBILITIES OF THE BOARD OF DIRECTORS  

BOARD OF DIRECTORS ELECTION
            201 BOARD OF DIRECTORS' ELECTIONS                                 

BOARD OF DIRECTORS MEMBERS
            202.1 QUALIFICATIONS                                                               
            202.2 OATH OF OFFICE                                                                
            202.3 TERM OF OFFICE                                                                
            202.4 VACANCIES                                                                          
            202.5 STUDENT SCHOOL BOARD REPRESENTATIVES

 BOARD OF DIRECTORS' CONFLICT OF INTEREST
            203 BOARD OF DIRECTORS’CONFLICT OF INTEREST        

CODE OF ETHICS
            204 CODE OF ETHICS                                                                    

BOARD MEMBER LIABILITY
            205 BOARD MEMBER LIABILITY                                              

BOARD OF DIRECTORS' OFFICERS
            206.1 PRESIDENT                                                                           
            206.2 VICE-PRESIDENT                                                                 
            206.3 SECRETARY-TREASURER                                                            

BOARD OF DIRECTORS' LEGAL COUNSEL
            207 BOARD OF DIRECTORS’ LEGAL COUNSEL                     

AD HOC COMMITTEES
            208.1 AD HOC COMMITTEES                                                     
            208.1E1 AD HOC COMMITTEES EXHIBIT                                

BOARD OF DIRECTORS' MANAGEMENT PROCEDURES
            209.1 DEVELOPMENT OF POLICY                                             
            209.2 ADOPTION OF POLICY                                                      
            209.3 DISSEMINATION OF POLICY                                           
            209.4 SUSPENSION OF POLICY                                                   
            209.5 ADMINISTRATION IN THE ABSENCE OF POLICY      
            209.6 REVIEW AND REVISION OF POLICY                               
            209.7 REVIEW OF ADMINISTRATIVE REGULATIONS          

BOARD OF DIRECTORS' MEETINGS
            210.1 ANNUAL MEETING                                                                        
            210.2 REGULAR MEETING                                                          
            210.3 SPECIAL MEETING                                                             
            210.4 WORK SESSIONS                                                                  
            210.5 MEETING NOTICE                                                              
            210.6 QUORUM                                                                              
            210.7 RULES OF ORDER                                                                
            210.7R1 RULES OF ORDER REGULATION                                
            210.8 BOARD MEETING AGENDA                                                         
            210.9 CONSENT AGENDAS                                                          
            210.10 ORDER OF THE REGULAR MEETING                          

OPEN MEETINGS
            211 OPEN MEETINGS                                                                    

CLOSED SESSIONS
            212 CLOSED SESSIONS                                                                  

PUBLIC PARTICIPATION IN BOARD MEETINGS
            213.1 PUBLIC PARTICIPATION IN BOARD MEETINGS        
            213.1R1 GENERAL COMPLAINTS BY CITIZENS                     
            213.2 LOCAL CABLE BROADCAST OF BOARD MEETINGS 

PUBLIC HEARINGS
            214 PUBLIC HEARINGS                                                                

BOARD OF DIRECTORS’ RECORDS
            215 BOARD OF DIRECTORS' RECORDS                                                
            215.1E1 BOARD MEETING MINUTES                                       

BOARD OF DIRECTORS MEMBERS SERVICES
            216.1 ASSOCIATION MEMBERSHIP                                          
            216.2 BOARD MEMBER DEVELOPMENT AND TRAINING  
            216.3 BOARD MEMBER COMPENSATION AND EXPENSES            

GIFTS TO BOARD OF DIRECTORS
            217 GIFTS TO BOARD OF DIRECTORS                                     

300 Administration | Download 300 series policies

300 Role of School District Administration
301 Administrative Structure
301.1 Management
302 Superintendent
     302.1 Superintendent Qualifications, Recruitment, Appointment
     302.2 Superintendent Contract and Contract Nonrenewal
     302.3 Superintendent Salary and Other Compensation
     302.4 Superintendent Duties
     302.5 Superintendent Evaluation
     302.6 Superintendent Professional Development
     302.8 Superintendent Consulting/Outside Employment
303 Administrative Employees
     303.1 Administrative Positions
     303.2 Administrator Qualifications, Recruitment, Appointment
     303.3 Administrator Contract and Contract Nonrenewal
     303.4 Administrator Salary and Other Compensation
     303.5 Administrator Duties
     303.6 Administrator Evaluation
     303.7 Administrator Professional Development
     303.9 Administrator Consulting/Outside Employment
304 Policy Implementation
     304.1 Development and Enforcement of Administrative Regulations
     304.2 Monitoring of Administrative Regulations
305 Administrator Code of Ethics
306 Succession of Authority to the Superintendent
307 Communication Channels

400 Staff Personnel | Download 400 series policies

400 Role of and Guiding Principles for Employees
401 Employees and Internal Relations
     401.1 Equal Employment Opportunity
     401.2 Employee Conflict of Interest
     401.3 Nepotism
     401.4 Employee Complaints
     401.5 Employee Records
          401.5R1 Employee Records Regulation
     401.7 Employee Travel Compensation
     401.8 Recognition for Service of Employees
     401.9 Employee Political Activity
     401.10 Credit Cards
     401.12 Employee Use of Cell Phones
          401.12R1 Employee Use of Cell Phones Regulation
     401.13 Staff Technology Use
     401.13R1 Staff Technology Use Regulation
402 Employees and Outside Relations
     402.1 Release of Credit Information
     402.2 Child Abuse Reporting
     402.3 Abuse of Students by School District Employees
     402.4 Gifts to Employees
     402.5 Public Complaints about Employees
     402.6 Employee Outside Employment
403 Employees' Health and Well-Being
     403.1 Employee Physical Examinations
     403.2 Employee Injury on the Job
     403.3 Communicable Diseases - Employees
          403.3E1 Hepatitis B Vaccine Information and Record
          403.3R1 Universal Precautions Regulation
     403.4 Hazardous Chemical Disclosure
     403.5 Substance-Free Workplace
          403.5E1 Substance-Free Workplace Notice to Employees
          403.5R1 Substance-Free Workplace Regulation
     403.6 Drug and Alcohol Testing Program
          403.6E1 Drug and Alcohol Testing Program Notice to Employees
          403.6E2 Drug and Alcohol Testing Program Acknowledgment Form
404 Employee Conduct and Appearance
     404.1R1 Employee Conduct Regulation
     404.1R2 Employee Code of Rights and Responsibilities Regulation
405 Licensed Employees - General
     405.1 Licensed Employee Defined
     405.2 Licensed Employee Qualifications, Recruitment, Selection
     405.3 Licensed Employee Individual Contracts
     405.4 Licensed Employee Continuing Contracts
     405.5 Licensed Employee Work Day
     405.6 Licensed Employee Assignment
     405.7 Licensed Employee Transfers
     405.8 Licensed Employee Evaluation
     405.9 Licensed Employee Probationary Status
406 Licensed Employee Compensation and Benefits
     406.1 Licensed Employee Salary Schedule
     406.2 Licensed Employee Salary Schedule Advancement
     406.3 Licensed Employee Continued Education Credit
     406.4 Licensed Employee Compensation for Extra Duty
     406.5 Licensed Employee Group Insurance Benefits
     406.6 Licensed Employee Tax Shelter Programs
407 Licensed Employee Termination of Employment
     407.1 Licensed Employee Resignation
     407.2 Licensed Employee Contract Release
     407.3 Licensed Employee Retirement
     407.4 Licensed Employee Suspension
     407.5 Licensed Employee Reduction in Force
     407.6 Licensed Employee Early Retirement
          407.6E1 Licensed Employee Early Retirement Acknowledgement of Receipt
          407.6E2 Licensed Employee Early Retirement Insurance Options
          407.6E3 Licensed Employee Early Retirement Application
408 Licensed Employee Professional Growth
     408.1 Licensed Employee Professional Development
     408.2 Licensed Employee Publication or Creation of Materials
     408.3 Licensed Employee Tutoring
409 Licensed Employee Vacations and Leaves of Absence
     409.1 Licensed Employee Vacation - Holidays - Personal Leave
     409.2 Licensed Employee Personal Illness Leave
     409.3 Licensed Employee Family and Medical Leave
          409.3E1 Licensed Employee Family and Medical Leave Notice to Employees
          409.3E2 Licensed Employee Family and Medical Leave Request Form
          409.3R1 Licensed Employee Family and Medical Leave Regulation
          409.3R2 Licensed Employee Family and Medical Leave Definitions
     409.4 Licensed Employee Bereavement Leave
     409.5 Licensed Employee Political Leave
     409.6 Licensed Employee Jury Duty Leave
     409.7 Licensed Employee Military Service Leave
     409.8 Licensed Employee Unpaid Leave
410 Other Licensed

500 Student Personnel | Download 500 series policies

500 Objectives for Equal Educational Opportunities for Students
501 Student Attendance
     501.1 Resident Students
     501.2 Nonresident Students
     501.3 Compulsory Attendance
     501.4 Entrance - Admissions
     501.5 Attendance Center Assignment
     501.6 Student Transfers In
     501.7 Student Transfers Out or Withdrawals
     501.8 Student Attendance Records
     501.9 Student Absences - Excused
     501.10 Truancy - Unexcused Absences
          501.10R1 Truancy - Unexcused Absences Regulation
     501.11 Student Release During School Hours
     501.12 Pregnant Students
     501.13 Students of Legal Age
     501.14 Open Enrollment Transfers - Procedures as a Sending District
     501.15 Open Enrollment Transfers - Procedures as a Receiving District
     501.16 Homeless Children and Youth
502 Student Rights and Responsibilities
     502.1 Student Appearance
     502.2 Care of School Property/Vandalism
     502.3 Freedom of Expression
     502.4 Student Complaints and Grievances
     502.5 Student Lockers
     502.6 Weapons
     502.7 Smoking - Drinking - Drugs
     502.8 Search and Seizure
          502.8E1 Search and Seizure Checklist
          502.8R1 Search and Seizure Regulation
     502.9 Interviews of Students by Outside Agencies
     502.10 Use of Motor Vehicles
503 Student Discipline
     503.1 Student Conduct
          503.1R1 Student Suspension
     503.2 Expulsion
     503.3 Fines - Fees - Charges
          503.3E1 Standard Fee Waiver Application
          503.3R1 Student Fee Waiver and Reduction Procedures
     503.4 Good Conduct Rule
          503.4R2 Standards of Conduct for Participation in Extra-Curricular and Co-curricular Activities – Grades 9-12
          503.4R3 Standards of Conduct for Participation in Extra-Curricular and Co-curricular Activities – Grades 6-8
     503.5 Corporal Punishment
504 Student Activities
     504.1 Student Government
     504.2 Student Organizations
     504.3 Student Publications
          504.3R1 Student Publications Code
     504.4 Student Performances
     504.5 Student Fund Raising
     504.6 Student Activity Program
505 Student Scholastic Achievement
     505.1 Student Progress Reports and Conferences
     505.2 Student Promotion - Retention - Acceleration
     505.3 Student Honors and Awards
          505.3R1 Student Honors and Awards
          505.3R2 Awarding Community Activity Letters to Students
     505.4 Testing Program
     505.5 Graduation Requirements
     505.6 Early Graduation
     505.7 Commencement
     505.8 Parental Involvement
506 Student Records
     506.1 Student Records Access
          506.1E1 Student Records Checklist
          506.1E2 Request of Nonparent for Examination or Copies of Student Records
          506.1E3 Authorization for Release of Student Records
          506.1E4 Request for Hearing on Correction of Student Records
          506.1E5 Request for Examination of Student Records
          506.1E6 Notification of Transfer of Student Records
          506.1E7 Letter to Parent Regarding Receipt of a Subpoena
          506.1E8 Juvenile Justice Agency Information Sharing Agreement
          506.1E9 Annual Notice
          506.1E10 Annual Notice (Spanish Version)
          506.1R1 Use of Student Records Regulation
     506.2 Student Directory Information
          506.2E1 Authorization for Releasing Student Directory Info
          506.2R1 Use of Directory Information
      506.3 Student Photographs
      506.4 Student Library Circulation Records
507 Student Health and Well-Being
     507.1 Student Health and Immunization Certificates
     507.2 Administration of Medication to Students
          507.2E1 Authorization Asthma or Airway Constricting Medication Self-AdministrationConsent Form
          507.2E2 Permission For Giving Medicine At School
     507.3 Communicable Diseases - Students
     507.4 Student Illness or Injury at School
     507.5 Emergency Plans and Drills
     507.6 Student Insurance
     507.7 Custody and Parental Rights
     507.8 Student Special Health Services
          507.8R1 Special Health Services Regulation
     507.9 Wellness
     507.10 Allergy Policy
508 Miscellaneous Student-Related Matters
     508.1 Class or Student Group Gifts
     508.2 Open Night

600 Educational Program | Download 600 series policies

600 Goals and Objectives of the Education Program
601 General Organization
     601.1 School Calendar
602 Curriculum Development
     602.1 Curriculum Development
     602.2 Curriculum Implementation
     602.3 Curriculum Evaluation
     602.4 Pilot - Experimental - Innovative – Research Projects
603 Instructional Curriculum
     603.1 Basic Instruction Program
     603.2 Summer School Instruction
     603.3 Special Education
     603.4 Multicultural/Gender Fair Education
     603.5 Health Education
          603.5E1 Human Growth and Development Student Excuse Form
     603.6 Physical Education
     603.7 Career Education
     603.8 Teaching About Religion
          603.8R1 Teaching About Religion Regulation - Religious Holidays
     603.9 Academic Freedom
          603.9R1 Teaching Controversial Issues
     603.10 Global Education
     603.11 Citizenship
604 Alternative Programs
     604.1 Private Instruction
     604.2 Individualized Instruction
     604.3 Program for Talented and Gifted Students
     604.4 Program for At-Risk Students
     604.5 Religious-Based Exclusion from a School Program
     604.6 Instruction at a Post-Secondary Educational Institution
     604.7 Dual Enrollment
     604.8 Foreign Students
     604.9 Home School Assistance Program
     604.10 Virtual/On-line Courses
605 Instructional Materials
     605.1 Instructional Materials Selection
          605.1R1 Selection of Instructional Materials
     605.2 Instructional Materials Inspection
     605.3 Objection to Instructional Materials
          605.3E1 Instructions to the Reconsideration Committee
          605.3E2 Reconsideration of Instructional Materials
          605.3E3 Sample Letter to Individual Challenging Instructional Materials
          605.3R1 Reconsideration of Instructional Materials Regulation
     605.4 Technology and Instructional Materials
     605.5 School Library
     605.6 Internet & Technology – Acceptable Use
          605.6E1 Consent to Student Internet & Technology Use
          605.6E2 Student Acceptable Use Agreement
          605.6R1 Internet & Technology Acceptable Use Regulation
     605.7 Use of Information Resources
          605.7R1 Use of Information Resources Regulation
606 Instructional Arrangements
     606.1 Class Size - Class Grouping
     606.2 School Ceremonies and Observances
     606.3 Animals in the Classroom
     606.4 Student Production of Materials and Services
     606.5 Student Field Trips and Excursions
     606.6 Insufficient Classroom Space
607 Instructional Services
     607.1 Student Guidance and Counseling Program
     607.2 Student Health Services
         607.2R1 Student Health Services Regulation

700 Auxiliary Services | Download 700 series policies

700 - Purpose of Noninstructional and Business Services (new)
701 - Financial Accounting System
     .1 – Depository of Funds (was 802.9)
     .2 – Transfer of funds (was 801.8)
     .3 – Financial Records (new)
     .4 – Governmental Accounting Practices and Regulations (was 804.6)
702 - Cash in School Buildings (new)
703 - Budget
     .1 – Budget Planning (was 802.1 thru 802.3)
     .2 – Spending Plan (was 801.7)
704 - Revenue
     .1 – Local-State-Federal-Miscellaneous Revenue (was 802.1 thru 802.3)
     .2 – Debt Management Policy (new)
          R1 – Post Issuance Reg for tax-exempt obligations
     .3 – Investments (was 802.7)
     .4 – Gifts-Grants-Bequests (was 802.8)
     .5 – Student Activities Funds (was 801.8A)
     .6 – Online Fundraising Campaigns - Crowdfunding
705 - Expenditures
     .1 – Purchasing – Bidding (was 803.1)
     .2 – Purchasing on Behalf of Employees (new)
     .3 – Payment for Goods and Services (was 803.5)
     .4 – Expenditures For Public Purpose (was 803.8)
     .5 – Expenditure for District Membership in Non-Scholastic Org (was 803.9)
706 - Payroll Procedures
     .1 – Payroll Periods (was 803.11)
     .2 – Payroll Deductions (was 803.12)
     .3 – Pay Deductions (new)
           R1 – Pay Deduction regulation
707 - Fiscal Reports
     .1 – Secretary’s Report (was 804.1)
     .2 – Treasurer’s Annual Report (new)
     .3 – Publication of Financial Reports (was 804.4)
     .4 – Audit ( was 804.5)
     .5 – Internal Controls (new)
          Internal Control Procedures
708 - Care, Maintenance, and Disposal of School District Records (was 805.1)
709 – Insurance Program (was 806.1)
710 - School Food Services (approved in November 2013)
     .1 – School Lunch Program (was 701, 701.1, 701.2 & 701.3)
     .2 – Free or Reduced Cost Meals Eligibility (was 701.4)
     .3 – Vending Machines (new)
711 - Transportation (approved in November 2013)
     .1 – Student School Transportation Eligibility (was 702.2 & 702.3)
     .2 – Student Conduct on School Transportation (new)
          R1 – Student Conduct on School Transportation Regulation (was 702.7)
     .3 – Student Transportation for Extracurricular Activities (was 702.4)
     .4 – Summer School Program Transportation Service (was 702.5)
     .5 – Transportation of Nonresident and Nonpublic School Students (was 702.8)
     .6 – Transportation of Nonschool Groups (new)
     .7 – School bus Safety Instruction (was 703)
     .8 – Transportation in Inclement Weather (was 702.10)
     .9 – District Vehicle Idling (new)

800 Buildings and Sites | Download 800 series policies
800 - Objectives of Buildings & Sites (was 900)
801 - Site Acquisition and Building Construction (was 901)
     .1 – Buildings & Sites Long Range Planning (new)
     .2 – Buildings & Sites Surveys (was 901.1)
     .3 – Educational Specifications for Buildings & sites (was 901.2)
     .4 – Site Acquisition (was 901.3)
     .5 – Bids and Awards For Construction Contracts (was 901.10)
          AR – Adm rule – Bids & Awards for Constr Contracts
802 - Maintenance, Operation, and Management
     .1 – Maintenance Schedule ( was 902.1)
     .2 – Requests for Improvements (was 902.2)
     .3 – Emergency Repairs ( was 902.2)
     .4 – Capital Assets (was 805.5)
          R1 – Capital Assets Regulation (was 805.5R1)
          R2 – Capital Assets Management System Definitions (was 805.5R2)
          R3 – Intangible Assets (was 805.6)
     .5 – Buildings & Sites Adaptation For Persons with Disabilities
     .6 – Vandalism
     .7 – Energy Conservation (was 902.10)
          A – Adm Guidelines – Energy Cons & Bldg Mgnt
803 - Selling and Leasing
     .1 – Disposition of Obsolete Equipment (was 902.5)
     .1 Disposition of Obsolete Media Materials (was 902.5.1)
     .2 – Lease, Sale or Disposal of School District Buildings & Sites (was 903.1)
804 - Safety Program
     .1 – Facilities Inspections (new)
     .2 – Warning System and Emergency Plans (new)
     .3 – Bomb Threats (new)
     .4 – Asbestos Containing Material (was 811)

900 School District Community Relations | Download 900 series policies

900 - Principles and Objectives for Community Relations (was 1000)
     901.1 - Public Examination of School District Records (was 1001.6)
902 - Press, Radio and Television New Media
     .1 – News Media Relations (new)
     .2 – News conferences and Interviews (new)
     .3 – News Releases (was 1001.2 & 1001.3)
     .4 – Live Broadcast or videotaping (new)
903 - Public Participation in the School District
     .1 – School – community Groups (was1005.4 & 1003.5)
     .2 – Community Resource Persons and Volunteers (was 1003.4)
     .3 – Visitors to School District Buildings & Sites (was 1006)
     .4 – Public Conduct on School Premises (was 1006.1)
     .5 – Distribution of Materials (was 1005.3)
          R1 – Distribution of Materials Regulation (new)
904 - Community Activities Involving Students
     .1 – Transporting Students in Private Vehicles (was 1005.6)
     .2 – Advertising and Promotion (was 1004.2)
905 - Use of School District Facilities and Equipment (was 802.5)
     .1 – Community Use of School District Facilities & Equipment
          R1 –Use of Facilies & Equipment Regulation
          R2 –Use of Facilities & Equipment Fees Schedule
          R3 – ICN Room Use Regulation
          E1 – Use of Facilities & Equipment Application Form
          E2 – Use of Facilities & Equipment Liability Insurance
     .2 – Tobacco/Nicotine-Free Environment (was 903.3)
          Exhibit A – Tobacco/Nicotine-Free Environment
          R – Tobacco-Free District Regulation
906 - Unmanned Aircrafts - Drones

Download entire Charles City Community School District Board Policy
(updated 9.28.17)